It shall be the policy of the Bank to inform Shareholders as early as possible of the planned date and location of the Annual Meeting. Without unduly restricting Management’s flexibility, this information should be included, if possible, in the Third Quarter Report to Shareholders. Management retains the right to re-schedule the meeting after this interim announcement, if required by changed circumstances, but the justification for such change shall be explained to Shareholders in the amended notice.
It is desirable to have as many Shareholders as possible attend the Annual Meeting in person. Since such attendance often involves major travel planning, advance notice allows Shareholders to make more convenient and economical arrangements. There is no cost to the Bank in adopting this policy, and no loss in flexibility because of the provisions in the policy allowing an amended schedule if changed circumstances require it.